
Librarian's Handbook for Seeking, Writing, and Managing Grants
by Hall-Ellis, Sylvia D.-
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Summary
Author Biography
Table of Contents
Preface | p. xi |
Introduction | p. xv |
Grant Development | p. 1 |
Planning: The Core of Proposal Development | p. 3 |
Planning Defined | p. 5 |
The Rationale for Planning | p. 6 |
Readiness for Planning | p. 7 |
Historical Commitment to Planning | p. 10 |
The Reward System for Staff Contributions | p. 10 |
Culture and Complexity of the Organization | p. 11 |
Rate of Growth | p. 12 |
Financial Resources | p. 14 |
Ready Reference Handbooks and Tools | p. 14 |
Access and Availability of Information | p. 15 |
Willingness to Take Risks | p. 16 |
General Guidelines for the Predevelopment Planning Process | p. 16 |
Calculating the Funding Potential | p. 18 |
Managing Proposal Development | p. 19 |
Selecting Partner Organizations | p. 19 |
Calendar Development | p. 28 |
Planning Meetings | p. 33 |
Initial Planning Meeting | p. 34 |
Conceptual Design Meeting | p. 35 |
Working Meetings | p. 35 |
Decisions Relating to Proposal Preparation | p. 35 |
Writing and Editing Issues | p. 37 |
Document Formatting Issues | p. 39 |
Project Design | p. 41 |
Needs Statement | p. 42 |
Context of the Problem | p. 43 |
Justification for the Project | p. 44 |
Aspect to be Addressed | p. 44 |
The Importance of a Lucid Mission Statement | p. 44 |
Project Goal Development | p. 45 |
The Relationship of the Goal and Objectives | p. 47 |
Conceptual Design of the Project | p. 50 |
Preliminary Checklists | p. 50 |
Methodologies | p. 50 |
The Dynamic Process Underlying Project Design | p. 53 |
Laying the Groundwork for a Collaborative Effort | p. 53 |
Steps to Prepare the Project Design | p. 54 |
Project Management | p. 58 |
Establishing an Advisory Group | p. 59 |
Orientation for the Advisory Group | p. 60 |
Parental Involvement with the Project | p. 60 |
Project Narrative | p. 65 |
Proposal Functions | p. 66 |
Components of the Proposal | p. 67 |
Cover Sheet (Face Sheet) | p. 70 |
Abstract | p. 70 |
Table of Contents | p. 71 |
Introduction | p. 71 |
Needs Assessment | p. 71 |
Goals, Objectives, and Activities | p. 72 |
Service Programs | p. 74 |
Evaluation Design and Research Implications | p. 75 |
Dissemination of Findings, Results, and Products | p. 77 |
Plan for Continued Support (Sustainability) | p. 78 |
Budget | p. 78 |
Appendices | p. 80 |
Letter of Transmittal | p. 80 |
Proposal Writing, Design, and Organizational Guidelines | p. 81 |
Project Personnel | p. 85 |
Project Staffing Requirements | p. 85 |
Requirements from the Funding Agency | p. 87 |
Requirements from the Applicant | p. 90 |
Capabilities Statements for Key Project Personnel | p. 90 |
Principal Investigator (or Project Director) | p. 93 |
Support Staff | p. 94 |
Local Personnel Available to the Project | p. 94 |
Library Administrators | p. 94 |
Librarians in Public Library and Academic Library Settings | p. 97 |
School Librarians | p. 98 |
Instructional Personnel | p. 98 |
Parents | p. 99 |
Project Evaluation | p. 101 |
Overview of the Evaluation Process | p. 102 |
Evaluation Methods | p. 102 |
Formative Evaluation | p. 103 |
Summative Evaluation | p. 104 |
The Basics of Evaluation | p. 106 |
Selecting an Evaluator | p. 127 |
Internal Evaluation Teams | p. 127 |
External Evaluation Teams | p. 132 |
Planning the Evaluation | p. 132 |
Analyzing Evaluation Data | p. 136 |
Writing the Evaluation Report | p. 137 |
Executive Summary | p. 137 |
Formative Evaluation | p. 137 |
Summative Evaluation | p. 138 |
Budget Development | p. 141 |
The Role of the Budget | p. 142 |
Budget Preparation | p. 143 |
Ground Rules for Budget Preparation | p. 144 |
Identify the Costs | p. 145 |
Drafting the Budget | p. 147 |
Reviewing the Budget | p. 163 |
Additional Budgeting Considerations | p. 163 |
The Influence of Funding Agencies on Budget Formatting | p. 163 |
Budget Adjustments and Amendments | p. 164 |
Subcontracts | p. 164 |
Appendices | p. 167 |
The Roles of Appendices | p. 167 |
Grant Compliances and Assurances | p. 168 |
Demographic Data and Community Descriptions | p. 170 |
Profiles of Participating Institutions | p. 170 |
Curriculum Vitae and Job Descriptions | p. 170 |
Standards, Benchmarks, and Academic Achievement | p. 173 |
Literature Review, ôBest Practices,ö and Models | p. 173 |
Letters of Commitment and Letters of Support | p. 179 |
Bibliography of Resources Consulted | p. 180 |
Implementation and Management | p. 183 |
After the Proposal | p. 185 |
Activities Between the Submission and Decision | p. 186 |
Strategies for Successful Grant Recipients | p. 187 |
Strategies for Organizations Failing to Obtain Grant Funding | p. 189 |
Poor Grantmanship Practices | p. 190 |
The Narrative | p. 190 |
The Budget | p. 191 |
The Details | p. 192 |
Resubmitting the Proposal | p. 193 |
Implementing the Project | p. 195 |
Getting Started: Celebrate, Praise, and Communicate | p. 195 |
Notifying Partners | p. 197 |
Accepting the Award | p. 199 |
Review Project Award Information and Documents Provided by the Grantor | p. 200 |
The Project Handoff | p. 200 |
Acceptance Paperwork | p. 201 |
Internal Accounts and Fiscal Paperwork | p. 201 |
Staffing and Training | p. 201 |
Hiring Project Personnel | p. 204 |
Employees, Consultants, and Volunteers | p. 207 |
Developing Position Descriptions | p. 209 |
Advertising the Position | p. 211 |
The Interview Process | p. 213 |
Developing Interview Questions | p. 214 |
After the Hiring Decision Is Made | p. 217 |
Setting Up the Project Office | p. 218 |
Announcing the Grant Award | p. 219 |
Internal Promotion of the Grant Award | p. 219 |
Traditional Ways of Promoting the Grant Project | p. 219 |
Web Sites and Other Electronic Publications | p. 220 |
Online Surveys | p. 220 |
Promoting the Grant Project Using Social Media | p. 221 |
Building an Online Community to Support the Grant Project | p. 222 |
Overlooked Opportunities to Promote the Grant Project | p. 222 |
Managing the Project Day-to-Day | p. 225 |
Organizational Structure: The Big Picture | p. 225 |
Roles and Responsibilities: The Details | p. 227 |
Operations | p. 230 |
Managing People | p. 231 |
Management Styles | p. 231 |
Leadership and Team Building | p. 234 |
Deadlines, Calendars, and Timelines | p. 235 |
Planning for the Unexpected | p. 249 |
Project Accountability | p. 253 |
Fiscal Management | p. 254 |
Accounting and Financial Management | p. 255 |
Budget Modifications | p. 260 |
Cost Share | p. 262 |
Legal Overview and Issues | p. 267 |
Components of a Contract | p. 269 |
Contract Terms and Their Importance | p. 270 |
General Contract Tips | p. 272 |
Grants versus Contracts | p. 272 |
Specific Types of Agreements in the Grant Context | p. 273 |
Project Evaluation | p. 282 |
Conducting Evaluations | p. 283 |
Writing Project Reports | p. 284 |
Deliverables | p. 286 |
Project Closeout | p. 289 |
Glossary of Grant Terms | p. 291 |
Bibliography | p. 299 |
Index | p. 305 |
Table of Contents provided by Ingram. All Rights Reserved. |
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